Reduce Your Workload With Managed Bookkeeping From Expert Accountants
Bookkeeping Services
Sign up to Mazuma’s bookkeeping services and hand your financial admin over to a qualified accountancy team.
Small Business Owners spend on average 10 hours/month doing their own bookkeeping. That’s a large amount of time wasted each month when you could be doing something you enjoy instead.
We can help you free up that precious time!
Admit it, trying to keep your own bookkeeping in check 24/7 whilst trying to run a successful small business is a hassle you could do without.
Award-Winning Accounting Software
Our accountants use one of the most popular online accounting platforms to manage your bookkeeping and accounts. Having your information documented online streamlines our processes when tax season rolls around, helping us to file your details with HMRC with plenty of time to spare.
Your Personal Accountant
When you sign up to Mazuma’s bookkeeping services, you’ll be assigned your own accountancy team, who will manage your accounts from start to finish.
Your accountancy team will get to know your business over time and offer tailored advice to help you scale or simply spend more efficiently.
Sales Invoices, Simplified
Looking to simplify your invoicing? Mazuma’s monthly bookkeeping service gives you access to invoice templates that can be used to manage your customer payments better.
Send invoice reminders at the touch of a button, and see at a glance which payments have been made and which are overdue.
Streamlined Accounts Management
You can say goodbye to piles of purchase invoices and expense receipts with Mazuma’s bookkeeping services. Simply scan your receipts directly into the Mazuma accounting software or send your receipts to your bookkeeper every month.
Once online, your receipts will be sorted into virtual monthly envelopes.
VAT & Taxes, Sorted
The VAT and tax season is one of the most dreaded periods of the financial year for many small businesses. At Mazuma, we’ll take the stress and hassle out of filing your taxes and VAT returns. We’ll make sure your records are up to date, accurate, and compliant with legal guidelines and submit your information as early as possible.
Managed Payroll Solutions
Your bookkeeper can do much more than just manage your bookkeeping. One of our most popular accounting services supports business owners in managing their payroll. Our payroll solutions will avoid upsetting employees with delays and errors with payslips and ensure everyone gets paid on time.
Mazuma Bookkeeping Service for Businesses
Whether you’re a newly-established small business or you’re an ltd company that has been operating for several decades, there’s one thing you can likely say with confidence: being your business’ own bookkeeper is a considerable inconvenience.
Managing your accounting and bookkeeping admin is a juggling task, especially for small business owners who have plenty on their plates as it is. It can be challenging to make time to consolidate your accounts and records when you spend all day dealing directly with your customers.
Many businesses fall behind on their bookkeeping responsibilities because there simply aren’t enough hours in the day to get them done. When you’ve had a busy day on your feet, it’s understandable if you just want to rest when you return home in the evening, rather than lose yourself in a mountain of receipts, bills and invoices.
Luckily, being your business’ own bookkeeper is no longer necessary. More and more company owners are choosing to outsource their bookkeeping tasks to professional bookkeepers.
When you sign up for online bookkeeping with Mazuma, you can relax in the knowledge that your accounts, tax, VAT returns, and even payroll are all being managed behind the scenes by our expert accountants.
Simply keep hold of receipts from your transactions and send us what we need at the end of every month. Your bookkeeper will handle the time-consuming tasks for you, organising your finances and giving you more free hours in the day to focus on the work you enjoy.
With your own bookkeeper keeping your accounts in order, you’ll have no more ongoing money management duties to worry about. And when the tax season comes around, you won’t need to spend hours manually inputting your details into HMRC or Companies House. Instead, one of our accounting experts will do it for you.
We know that accounting and bookkeeping can be overwhelming, and we’re here to answer your questions, offer advice, and look after your most vital areas of bookkeeping. We offer tailored reports to help you improve spending efficiency and reduce the day-to-day cost of running a business.
Whether you’re looking to grow your company, streamline your transactions or become more tax-efficient, our bookkeeping service can help you achieve your business goals.
How Our Managed Bookkeeping Service Works
Our managed bookkeeping service is designed to take the hard work and hassle off your hands. We know that businesses outsource their accounting to a professional expert to do very little financial admin themselves.
Here’s what will happen when you sign up for our managed bookkeeping services:
- Send us your paper receipts, bills and invoices in the post (it’s free!). Even simpler, scan your documents onto our digital portal to add them straight to your virtual folders or email them to your accountant.
- Your accountant will take over your bookkeeping management services as soon as they receive your information. Our bookkeepers will manage your accounts, document your expenses, and look after other requested financial responsibilities, such as payroll.
- At the end of each month, you’ll receive a message from your accountant, reporting on the details of your accounts and offering tailored advice to help you meet your financial goals.
- When tax season comes around, we’ll file your returns using our award-winning tax software and submit them to HMRC and/or Companies House.
Managed Bookkeeping Services: FAQs
How do I know if I’m suitable for Mazuma’s bookkeeping services?
The team at Mazuma provides bookkeeping solutions to a range of clients, from Ltd businesses to self-employed professionals and start-ups, so there’s a good chance that our bookkeeping and accountancy services are suitable for you. We pride ourselves on offering a flexible process that suits a variety of business needs. However, if you’re unsure, you can give us a call and talk to a member of our team about your requirements. We’ll be happy to help.
Will I get assigned a bookkeeping team?
Yes. We’ll begin by allocating a team to work on your bookkeeping when you get started with us. Our bookkeepers work with the same set of clients from start to finish, ensuring that they can provide the most tailored service to each individual in question.
How much responsibility will you take on?
We can do everything you ask of us – as long as it’s related to bookkeeping and accountancy! We sort our clients’ taxes and VAT, organise their transactions, and communicate with HMRC on our clients’ behalf. We’ll make sure you’re following legal requirements and keep you in the loop with updates and handy resources, and if any additional information is required from you, we’ll reach out as soon as possible.
What do my monthly payments go towards?
Your payments account for our month-to-month bookkeeping and accounting services. Each payment will also go towards your year-end statutory requirements and tax returns, as well as payroll, VAT and whatever else you have selected in your instant quote. We don’t throw any unexpected payments on you once you agree to a fixed monthly cost for our service.
What are the details you’ll need me to provide?
When you partner with us, our accountants will require the following details from you:
- Your full name and ID (either drivers’ license or passport)
- Your date of birth
- Your current address and proof that you live there
- Your mobile and/or home phone number
- Your NI (National Insurance) number
- Your company name and number
- Your UTR (Unique Tax Reference) number
- Your VAT registration number
- Documentation of your previous tax return
Make sure the information you provide is accurate, as this will simplify the sign-up process for everyone. You may not need to provide us with some of these details – it depends on the exact accountancy services you opt for. We’ll offer more information about what we need when we contact you.
Is there a minimum contract period?
No. You’re not “tied in” to use our accountancy services for a certain period of time after signing up. Simply pay your fixed fee per month, and our accountants will provide you with a service for as many months or years as you require.
What happens if I sign up for your bookkeeping services part-way through the financial year?
If you sign up for bookkeeping services part-way through the financial year, your bookkeeper will need to get up-to-date with the records and transactions that your company has already made in the first part of the year.
So, for instance, clients whose financial year started in April and who sign up with Mazuma in July, will be charged four monthly costs to cover April, May, June and July. If you’d rather not make these payments all in one go, there’s the option to split them over three months.
As soon as your bookkeeper is up to date, you’ll just need to pay a fixed fee per month. If you’d like us to complete your year-end accounts and tax returns, we ask that you have been a client of Mazuma for one year or have made the equivalent of 12 monthly payments.
Is it essential to hire a bookkeeper for my accounting duties?
No – but it can save you a lot of time. Using our bookkeepers will also prevent you from making mistakes when you file your taxes – or forgetting to declare your income whatsoever. HM Revenue may fine you if you fail to update your bookkeeping records accurately on time. That’s why many businesses choose to outsource their bookkeeping to professionals – to avoid the risk of a hefty fee.
How do I get started?
If you’re ready for the team at Mazuma to take control of your bookkeeping and accountancy responsibilities, simply fill in your details here to receive a free instant quote online – no need to call. If you’re happy to proceed, a member of our team will get in touch to talk about your requirements. You’ll receive all the information and resources you need, including a breakdown of the cost before you get started.
Don’t waste your time and resources processing transaction after transaction for your business. Simplify your money management and let us manage your bookkeeping on your behalf.
What is Bookkeeping?
Bookkeeping is the process of a business recording all of their financial transactions in a set format. Back in the old days, this used to be done using something called a ledger book, but nowadays it is more typically done using spreadsheets or software.
Bookkeeping is not as simple as just listing out all of the income and expenses in your business throughout the year.
The skill in bookkeeping as a small business is to know what expense or income category each transaction belongs to, how to account for the other side of the transaction (something called double entry bookkeeping), and correctly accounting for things like VAT and payroll liabilities.
If that isn’t something that you have experience or expertise in, then you should get an expert to do it for you to avoid costly mistakes.
Reconciling your Bank Account
Bookkeeping should also include the process of reconciling your business bank account. This is especially important for Ltd Companies who have a legal obligation to have a business bank account in the company’s name.
A bank reconciliation matches up each entry you have made in the bookkeeping ledger, against their relevant entry as they come into or go out of the bank account.
Items that have not yet been through the bank account are classified as Debtors and Creditors.
Our expert Accountants reconcile bank accounts every day so know exactly what to look for and how to deal with it. But for a small business this task can be time consuming and overwhelming.
Bookkeeping Software
Many small businesses use Bookkeeping Software to try and help them perform their Bookkeeping. Software is fantastic if you know the rules of double entry bookkeeping. But if you don’t (which most small business owners do not!), then it can leave your bookkeeping in a mess.
Much of the fee paid by clients to a traditional Accountant is for the time they spend unpicking the entries in their client’s Bookkeeping software. That’s why at Mazuma we do all of the bookkeeping for our clients. Firstly it allows them more time to do what they love, and secondly it saves them fees in the long run.
Sending Invoices
The one part of Bookkeeping that we do recommend business owners do themselves is to raise their sales invoices and chase their customers for payment. No one knows your business like you do, so it’s time well spent to make sure that you send out your invoices and collect payment on time.
With the Mazuma App you can raise invoices, send reminders and mark invoices as paid, all from your desktop, tablet or smart phone. Or you can use a system of your choosing and let us have a copy.
We want to see you get paid on time, not spend your time on your Bookkeeping!
